Please review the following guidelines carefully. Compliance with these guidelines is essential for consideration. Please direct all policy, rule, and guideline questions to europeevents@raps.org.
Proposals must be submitted through the online portal by 6 April 2026, 11:59 PM EST. No extensions or exceptions will be granted.
Notifications will be sent in May 2026 to the submitting author only. Submitters are responsible for notifying other speakers listed in your proposal. RAPS will not notify the other speakers proposed in your submission.
All proposals must align with the specified proposal types, tracks, and topics.
Submissions are considered in-person presentations only. Virtual presentations are not an option.
Proposals promoting or endorsing specific products, services, or organizations are not eligible and will not be considered.
To maintain a diverse and balanced program, RAPS reserves the right to reject proposals to ensure broad representation and to avoid any appearance of bias in the agenda.
Submitters may list a health authority representative as a speaker on their proposal only if the health authority is aware they are being listed as a proposed presenter.
Outreach to health authorities must come solely from RAPS. If a proposal with a health authority speaker is accepted, RAPS will issue a formal letter of invitation directly to the health authority speaker's organization.
All submissions undergo a blinded, peer review process. The planning committee reserves the right to make modifications to submitted proposals. Submitters of accepted proposals will be informed of these modifications during speaker notifications.
Presenters from accepted proposals are expected to adhere to deadlines set forth by RAPS.
If your preconference workshop is accepted, you are required to submit all requested details by the specified deadlines. These details are essential for marketing your workshop and driving participant interest. Failure to submit session details on time may limit marketing efforts, which could result in low interest, low registration, and/or removal of the workshop from the program.
Session sequencing and scheduling are at the planning committee’s discretion to meet the program's overall needs. Presenters may not request specific dates or times within the agenda.
If a health authority speaker is required for the session, RAPS will send the formal invitation after the proposal has been accepted.
Upon acceptance, your session will be assigned a planning committee member who will serve as coach and assist in session development and planning as needed. This includes but is not limited to:
RAPS Convergence is built by the community, for the community. Presenting is a way to give back by sharing your insights and experience with peers across the regulatory field. It also reinforces RAPS’ mission to advance the regulatory profession through shared knowledge and collaboration. As such, presenters do not receive speaker fees or honoraria.
As a nonprofit organization working to make the best use of our resources, RAPS has the following policies regarding speaker registration and travel expenses:
Presenters are responsible for registering themselves by the specified deadline. Registration for preconference workshops or additional networking events is optional and may be added during registration per the fee schedule on the registration page.
If your proposal was accepted prior to learning of any travel restrictions, you are required to inform conference organizers immediately. You may recommend an alternate presenter; otherwise, RAPS may need to cancel your session or make other arrangements.
All accepted presenters are expected to adhere to and agree to RAPS’ Code of Conduct to participate. Failure to adhere to these policies may result in removal from the program.
With the increasing popularity of generative AI chatbots such as OpenAI's ChatGPT, RAPS has created the following policy to outline the use of AI tools. While RAPS remains committed to adopting new technologies to aid our mission, RAPS understands the risks and limitations of generative AI and wants to ensure responsible use of these tools. We aim to protect content, employees, members, clients, suppliers, customers, volunteers, subject matter experts, and the organization from harm.
While generative AI chatbots—both standalone and integrated with other software packages—can be used to perform a variety of functions, this policy addresses the use of any AI generation tool for the purpose of doing business with and for RAPS.
RAPS will adhere to all AI laws and regulations nationally and internationally in our business locations. This policy may be revised to adhere to these laws and regulations further.
All AI-generated content must be reviewed for copyright infringement and accuracy before being used for work purposes. If copyright infringement cannot be ruled out, and if a reliable source cannot be found to verify information generated by the chatbot, that information cannot be used.
External individuals (Submitters), including but not limited to subject matter experts, content leaders, volunteers, RAPS leadership, fellows, governance committee members, and those who seek to earn credentials, etc., must adhere to the following:
The Submitter warrants that all content and materials provided hereunder are based on the knowledge of and original expertise of the Submitter and that no portion of the content or material has been originally created using AI or any other automated content generation tool. AI tools may be used for research purposes, to check grammar, to improve language and formatting, and to summarize the submission. RAPS reserves the right to review the content or material submitted for originality.
All RAPS use of AI must be in accordance with its conduct, unbiased, and anti-discrimination policies. These technologies must not be used to create inappropriate, discriminatory, unethical, or otherwise harmful content.
For any inquiries about this policy, feel free to reach out to us at privacy@raps.org.